If a pediatrician believes there is developmental delay or disability in a young child, they may refer the child to an examination with EI. When the caregiver and doctor agree to an EI evaluation, a clinic social worker will fax an application to the “Citywide Early Intervention Referral Unit”. The fax number for the unit is 347-396-8801. Parents must share their names, phone number, address, and email with their social workers in order to get updates from the EI referral unit.
In NYC, EI evaluations and services are coordinated by the Department of Health. Find an EI application form at www.nyc.gov/assets/doh/downloads/pdf/earlyint/ei-referral-form.pdf.
After the application has been faxed, an EI agency will assign the child an EI coordinator. The EI coordinator is expected to contact the caregiver, respond to their concerns, examine their rights, and discuss the child’s evaluation options. The coordinator will give the caregiver the option of performing the evaluation with their child if they choose.
Subsequently, the evaluation is performed by an interdisciplinary team that determines the child’s eligibility for the program and the family’s needs and concerns. During The evaluation, the EI evaluator may contact the child’s pediatrician for input.
If the evaluation results indicate that the child has a condition that qualifies for EI, the initial service coordinator will schedule a meeting to build a plan with the caregivers. The child’s health insurance may pay the cost of EI services, but caregivers should be aware that Early Intervention services are free. After the plan is built, EI begins services within 30 days. EI reviews the built plan every 6 months.
It is important to note that when the child reaches the age of three, they will be required to transition to other services, such as Early Childhood Special Education programs in inclusive settings. The Early Intervention service provider assists the child and family with obtaining new services and adjusting to the new environment.
Children who live outside of New York City can enroll in their county’s Early Intervention program by calling their county health department or visiting health.ny.gov/community/infants_children/early_intervention/county_eip.htm.
To learn more about EI, visit www.nyc.gov and enter “early intervention” into the search box. To get answers to your questions about the EI process, contact INCLUDEnyc at (212) 677-4660 or visit includenyc.org/help-center/resources/early-intervention.
To seek an evaluation for your child, email a letter to your local Committee on Preschool Special Education (CPSE). Find your district and CPSE by visiting the page “Find a School Tool” at schoolsearch.schools.nyc.
This letter should include:
The letter can be drafted using the examples linked below. It is very important that the parents specifies the evaluation services sought (e.g., psychological, psychoeducational, occupational therapy, physical therapy, speech and language pathology, functional behavioral assessment, etc.).
If the parent has documentation of a developmental condition or diagnosis, they could provide it. The parent must request a letter from the pediatrician confirming the child’s diagnosis or disability.
Once the child has an IEP, it must be reviewed once each academic year via another IEP meeting with the school staff and parents. You can request a meeting to discuss your child’s IEP ANY TIME, and you do not have to wait for the annual review meeting. To find more information about CPSEs, visit www.nyc.gov and type “Preschool Special Education” into the search bar.
NYC schools provide free evaluation services to 6- to 17-year-old children experiencing behavioral or academic issues. Evaluation results will help you and the school make a program of services and support that fits your child’s needs.
Ask your school’s principal to evaluate your child with a letter to seek an evaluation. In this letter, it is very important that you specify the evaluation services that you seek (e.g., psychological, psychoeducational, occupational therapy, physical therapy, speech and language pathology, functional behavioral assessment, etc).
Follow this template letter letter template to seek an evaluation and get what you need.
Updated on August 5, 2024.